AOAC Southeast Asia

The AOAC Southeast Asia section is seeking three volunteers to lead the section for a term of 2 years, starting from March 2026. Volunteers for the positions of President-Elect, Secretary and Treasurer can apply.

Nominees must be or will become members of AOAC INTERNATIONAL.

AOAC INTERNATIONAL Sections play a key role in:
· Local networking and community building
· Professional development
· Technical exchange on analytical sciences
· Addressing method harmonization, capacity building or training needs in response to analytical challenges and relevant regulatory or trade issues within the specific geographic area

The individual positions are responsible for:

President-Elect Will serve as the primary program planner for the annual Section meeting and will succeed to the position of President after the President-Elect term.
The President-elect shall:
○ Serve as a primary program planner for the annual Section meeting
○ Perform the duties of the President if the President is absent or cannot serve
○ Perform such other duties as the President may delegate
○ Chair the monthly leadership team meetings
○ Succeed immediately to the office of President in the event of the President’s resignation or the circumstances where the president cannot continue to exercise his/her power.

Secretary Serves as official liaison between the section and the association, and assists the Executive Committee with mailings and communications.
The secretary shall:
○ Keep a record of the proceedings of all Section meetings
○ Record and distribute minutes of all meetings of Executive Committee to Committee members
○ Assist the Executive Committee with mailings and related items for the annual Section meeting
○ Maintain an accurate membership roster of the Section ○ Assist the Executive Committee with the conduct of Section elections, including preparation and distribution of ballots for election of officers and the Executive Committee ○ Keep the Association and Sections of the Association informed of updates to Section membership rosters and changes in Section Bylaws
○ Serve as official liaison between the Section and the Association; and
○ Prepare an annual report of the actions and activities of the Section for the Association.
○ Maintain a comprehensive historical motion record documenting all approved actions of the Section, including but not limited to officer elections, decisions of the Executive Committee, and activities related to conferences, workshops, and other official programs. This record shall serve as a permanent reference for governance continuity and accountability
○ Communicate the outcomes of Executive Committee decisions promptly and accurately to all relevant working groups, committees, and stakeholders to ensure proper implementation and alignment with Section policies and objectives

Treasurer Has charge of the section’s finances according to the financial guidelines set forth by the Association. This position is required to be filled by a Singapore Resident in order to carry out the prescribed duties in accordance with relevant regulations.
The treasurer shall:
○ Have charge of the Section’s finances according to the financial guidelines set forth by the Association
○ Be responsible for the collection of dues, registration fees, and other monies due the Section, and for all disbursements approved by the Executive Committee, and keep an accurate record thereof
○ Submit an annual report to the Executive Committee of the Section and to the Association detailing all financial transactions and the financial condition of the Section and Subsections of the Section, if applicable; and
○ Submit periodic financial reports to the Executive Committee as the members of that Committee deem necessary for their information.
○ Coordinate and oversee company financial activities, and ensure compliance with relevant regulations in Singapore.

Interested candidates are invited to submit their CV and Cover Letter to [email protected], stating clearly their position of interest, motivation for the position
and the view on the vision/mission of the section, by 31 January 2026. All nominations will be assessed by the Nomination Committee in accordance with established selection criteria, including merit, relevant professional experience, and suitability for the role. Shortlisted candidates will be contacted, and the final election will be conducted in early February 2026.